Expo Logo 

April 13, 2019 at NRG Center

Sponsorships can maximize your organization’s visibility at the Spring Business Expo on April 13, 2019. These opportunities are available to both exhibitors and organizations that cannot attend the expo, but wish to share with attendees information about their products and services. 

To become a sponsor, simply print the Exhibitor/Sponsor Registration Form, indicate the sponsorship you would like to have, and return it to Ahuva Terk with your $250 deposit at your earliest convenience.

All Sponsorships include the benefits below:

  • Listing on a sign displayed at the Sponsors Information Booth recognizing all event sponsors.
  • Acknowledgment on registration materials handed out at the expo.
  • Physician RSVP and attendee list provided after the expo.
  • A complimentary copy of the 2018-2019 HCMS Pictorial Roster.
  • Acknowledgment on the HCMS website.
  • Acknowledgment on promotional fliers distributed to HCMS membership prior to the expo.
  • Company's literature at the Sponsors Booth during the expo.
  • Up to two representatives are invited to attend the expo and share the Sponsors Booth with other sponsors. 


Invitation Sponsorship

Over 3,000 invitations will be mailed to HCMS physician members announcing the expo and the CMEs. The invitation sponsor will be acknowledged on the invitation. Click here to see the Fall 2018 invitation to physicians (page 2 Supporters and Exhibitors).

Fee for Sponsorship: $1,500

Email Invitation Sponsorship

Around 5,000 invitations will be emailed to HCMS physician members announcing the expo and the CMEs. The emailed invitation will be sent at least twice. The emailed invitation will include the sponsor’s logo and will be hot linked to the sponsor’s website. 

Fee for Sponsorship: $1,050

Flier Sponsorship 

Fliers will be distributed to physicians at various meetings across town (Branches, Councils, Young Physicians Organization, HCMS leadership meetings and more) announcing the expo and the CMEs. Fliers will also be faxed and offered at the HCMS reception area.  Recognition on the flier will include the sponsor logo, company name and booth number if exhibiting.

Fee for Sponsorship: $800

Registration Bags 

All expo attendees will receive an official expo bag distributed to them by HCMS staff at the main expo registration desk. The sponsor is invited to place company literature in the bag. The sponsor is responsible for designing and purchasing the bags. The size and text on the bag are subject to Medserv’s final approval.

Fee for Sponsorship: $825

Quantity required: 200

Registration bags should be delivered to Medserv by March 29, 2019.

CME Sponsorships - 3 Available

The main draw to the expo is the three complimentary Continuing Medical Education (CMEs) seminars dealing with the business of medicine. Most physicians attending the expo will attend at least one CME. Many physicians attend all three. These sponsorships have very high visibility. Sponsors will be acknowledged on signage at the seminar registration table at the entrance to the seminar room (if sponsor is also an exhibitor, the booth number will be listed on the sign as well).  Sponsors will also be acknowledged on the cover of the seminar printed material distributed to all the CME attendees. 

There will be three CMEs throughout the event. There is one sponsorship opportunity per CME.

Fee for Sponsorship: $800 per sponsorship per CME. 

CME Speaker Schedule:

9:00 a.m. to 10:00 a.m. - CME Topic: "To Be or Not To Be Employed" by Michael L. Kreager, JD

10:45 a.m. to 11:45 a.m. - CME Topic: "An Emotionally Malignant Disease with an Innate Cure: Physician Burnout" by Naim B. El-Aswad, MD  

2:15 p.m. to 4:15 p.m. - CME Topic: "How to Fight the Opioid Epidemic" by Brett B. Rowe, JD

Parking Sponsorship 

More than 500 parking passes will be distributed to physicians, their office staff, and vendors prior to the expo. Your company logo will be printed on the parking passes.

Fee for Sponsorship: $735

Lunch and Learn Sponsorships - 4 Available 

The Expo offers a 1 hour Lunch and Learn seminar.  As a sponsor you are invited to dine with the physicians.  Lunch is included. The seminar will take place from 12:30 p.m. - 1:30 p.m. at the seminar room within the expo hall. Sponsorship acknowledgement will be provided on signage in the dining area.  If sponsor is also an exhibitor, the booth number will be listed on the sign as well.  In addition, the sponsor's literature can be distributed to all attendees if the material is provided to HCMS staff no later than 12:15 p.m. for distribution. 

Lunch and Learn Schedule:

12:30 p.m. to 1:30 p.m. - Topic: "Billing Mistakes That Cost Physicians and How to Avoid Them" by Pat Harris, Senior Vice President and April Bellard, Director of Payment Advocacy & Practice Management, Harris County Medical Society 

Fee for Sponsorship: $650 per sponsorship.  Four sponsors total. 

Continental Breakfast Sponsorships - 2 Available

The Continental Breakfast sponsorship offers sponsors high visibility at the expo. Continental Breakfast will be served during the exhibitor set-up time prior to the expo starting and will be offered at a single location (please refer to the floor plan). This is a popular visiting area for exhibitors and sponsors prior to the event and an excellent opportunity to increase your visibility and networking opportunities with other vendors. Each sponsor will be acknowledged on a sign at the Continental Breakfast table during sponsorship time (if sponsor is also an exhibitor, the booth number will be listed on the sign as well).

Fee for Sponsorship: $525 per sponsorship. Two sponsors total. 

Refreshment Sponsorships - 4 Available

The Refreshment Sponsorship offers sponsors high visibility at the expo. All refreshments at the expo will be offered at a single location (please refer to the floor plan). This is a popular visiting area for most attendees. Each sponsor will be acknowledged on a sign at the refreshment table during sponsorship time (if sponsor is also an exhibitor, the booth number will be listed on the sign as well).

There will be two refreshment breaks throughout the day. There are two sponsorship opportunities per break.

Fee for Sponsorship: $550 per sponsorship at each break. Competitors will not share sponsorship on the same refreshment break. 

Refreshments Schedule

Break 1 (two sponsors): 8:30 a.m. to 12:00 noon
Break 2 (two sponsors): 12:00 noon to 3:30 p.m.

Badge Holder/Lanyard Sponsorship 

All expo attendees will receive and wear a name badge hanging on a lanyard. The lanyards will be distributed by HCMS staff at the main expo registration desk. The sponsor is responsible for designing and purchasing the badge holders. The design of the badge holders may or may not acknowledge the expo. The look, and the text on the badge holders are subject to Medserv’s final approval.

Fee for sponsorship: $550

Quantity required: 200

Badge holders should be delivered to Medserv by March 29, 2019.

USB Flash Drive Sponsorship

All expo attendees will receive the USB flash drive which will be inserted in the registration bags and distributed by HCMS staff at the main expo registration desk. The sponsor is responsible for purchasing the USB flash drives and having its company information, including the products and/or services it offers, uploaded to the USB flash drives. The design of the USB flash drive may or may not acknowledge the expo. The look, the text on the flash drive, including the content uploaded to the flash drives, are subject to Medserv’s final approval. This sponsorship ensures that every attendee receives information about your company and its products and services.   

Fee for sponsorship: $350

Quantity required: 200

USB Flash Drives should be delivered to Medserv by March 29, 2019.


Pen Sponsorship

All CME attendees will receive an event sponsored pen and notepad (see Notepad Sponsorship information). The pens and notepads will be distributed by HCMS staff at the CME registration table. The sponsor is responsible for designing and purchasing the pens. The design on the pen may or may not acknowledge the expo. The pens’ look and the text on them are subject to Medserv’s final approval. 

Fee for sponsorship: $325 

Quantity required: 200

Pens should be delivered to Medserv by March 29, 2019.

Notepad Sponsorship 

All CME attendees will receive an event sponsored pen and notepad (see Pen Sponsorship information).  The pens and notepads will be distributed by HCMS staff at the CME registration. The sponsor is responsible for designing and purchasing the notepads. The notepads should be large enough for physicians to use for note taking in the seminars. The design on the notepads may or may not acknowledge the expo. The notepads’ look and the text on them are subject to Medserv’s final approval.

Fee for Sponsorship: $325 

Quantity required: 200

Note pads should be delivered to Medserv by March 29, 2019.

Stick 15 to Win Game - Required Stop (attendees are required to stop at your booth to enter door prize drawings)

All expo attendees will receive a Stick 15 to Win game form distributed by HCMS staff at the main registration check-in desk. The Stick 15 to Win game form will include game instructions and a map of the exhibit floor. During the expo the physicians participate in the Stick 15 to Win game where they must collect a sticker from 15 different exhibitors in order to be eligible for door prize drawings. Up to 8 of the 15 exhibitors can be designated a "required stop". Physicians love the door prizes and are motivated to participate in the drawings. Participating as a designated "required stop" on the floor plan increases your visibility and opportunity to engage more physicians in conversation about your products and services. We strongly encourage designated "required stop" exhibitors to donate a door prize. Door prizes will be drawn during the breaks throughout the expo at the main door prize area.     

Fee for Sponsorship: $325. No more than eight sponsors total.


Water Cooler Sponsorship

The Water Cooler Sponsorship offers sponsors high visibility at the expo. Although other refreshments will be available throughout the day, there will only be one place where attendees can obtain water (please refer to the floor plan to see the location of the Water Cooler).  This is a popular visiting area for most attendees. Each sponsor will be acknowledged on a sign displayed next to the Water Cooler during the entire event (if sponsor is also an exhibitor, the booth number will be listed on the sign as well).

Fee for Sponsorship: $325. Two sponsors total. 

 

For more information contact Ahuva Terk at 713-524-4267, ext. 329 or email ahuva_terk@hcms.org.