Event Sponsorship Opportunities in 2017

Harris County Medical Society (HCMS) is the largest county medical society in the nation, with over 11,000 physician and medical student members. Throughout the year, HCMS holds numerous meetings and events for physicians, and medical students. You are cordially invited to sponsor these events. Sponsoring meetings and events can increase your marketing power and brand awareness among this vital demographic.

Please call Robbie Morace for availability of specific meeting sponsorships and to be added to the email list to receive a schedule of available events. Sponsorships range from $350.00 to $625.00. You may reach Robbie at 713-526-7378, ext. 274, or e-mail: robbie@medserv-hcms.com.

Council of Specialty Societies – Two meetings per year
Interested in reaching the leadership of the various specialty societies? The Council of Specialty Societies is composed of the presidents of the 23 area specialty societies (i.e., pediatrics, internal medicine, gastroenterology, urology, etc.), representing more than 4,000 physicians. The Council convenes to discuss issues that will enhance the presidents' leadership of their respective specialty societies.

By sponsoring this meeting, your company will be acknowledged in the invitation and introduced and acknowledged during dinner. You also offer a brief summary of your products/services. Up to two representatives are invited to attend the meeting and distribute marketing collateral to the attendees, You also will received a list of the attendees for follow up purposes.

Council of International and Affiliated Medical Societies – Two meetings per year
Interested in reaching the leadership of our international medical community? The council is composed of representatives from 13 international medical societies (i.e., Arab, Hispanic, Chinese, etc.) and two affiliated medical societies (Houston Medical Forum, and Physician Organization of Women). The Council convenes twice annually to discuss medical issues of mutual interest.

By sponsoring this meeting, your company will be acknowledged in the invitation and introduced and acknowledged during dinner. You also may also offer a brief summary of your products/services. Up to two representatives are invited to attend the meeting and distribute marketing collateral to the attendees. You also will receive a list of the attendees for follow up purposed.

Council of Hospital Chiefs of Staff – Two meetings per year
Take advantage of this opportunity to make the hospital chiefs of staff of area hospitals aware of your products and services. This council convenes to discuss issues related to their hospital responsibilities.

By sponsoring this meeting, your company will be acknowledged in the invitation and introduced and acknowledged during dinner. You also may also offer a brief summary of your products and services. Up to two representatives are invited to attend the meeting and distribute marketing collateral to the attendees. You also will receive a list of the attendees for follow up purposes.

Young Physicians Organization (YPO) – One event per year
This is an excellent opportunity to market your products and services to young physicians - 40 years of age or younger and those who have been in practice eight years or less. These gatherings feature a reception, dinner and a program of interest to physicians who are in the process of building their practices. Your company will be acknowledged in the invitation and introduced and acknowledged during dinner. Depending on the meeting format, you may have a display table at the meeting with information about your products. You can have up to two representatives at the meeting. You also will receive a list of the attendees for follow up purposes.

New HCMS Members and Young Physicians Reception – One event per year, usually held in August
Meet young physicians, new members of HCMS, and their families. This is a great event not only for meeting physicians, but also connecting with their families. Close to 100 physicians and their families attend this annual event - a casual reception, buffet dinner, and program held in The Health Museum’s Grand Hall. Physicians can take a CME and visit exhibitors while the children participate in fun supervised activities and tour the museum. Your company will be acknowledged in the invitation, as well as in a flyer that is handed out at physician registration. The chair of the meeting will recognize each sponsor during the welcome speech. You also may have a display table at the meeting with your information about your products and can have up to two representatives present. In addtion, you will receive a list of the attendees for follow up purposes.

Medical Student Mixer - On event per year, usually held in late August or early September
The HCMS Medical Student Mixer offers an opportunity to reach approximately 200 first-year medical students from Baylor College of Medicine and the University of Texas-Houston Medical School as well as some physician leaders. This is a great opportunity to meet the medical students in a fun, casual, outdoor setting. Held on the lawn of the HAM-TMC Library, the students enjoy food, drinks, music, and door prizes. Build your visibility by having door prize drawings and giveaways at your table. Prior to the event, you will be listed as a sponsor in a flyer delivered to all first year medical students at Baylor and UT (both in their mail slots and in new student orientation); in an e-mail sent to officers, faculty, and the students; and in an invitation sent to the executive board. Your company will be introduced and acknowledged at the event. You also may bring a banner/sign to display and a canopy for your table, where you can share information about your products. You can have up to two representatives at the mixer. An attendee list is not available for this event.

HCMS Branch Societies - Geographical meetings throughout the city
Would you like the opportunity to see many of the physicians in your territory in one evening? HCMS has seven branch societies that meet three times per year to enable physicians to network with colleagues within their communities. Their events range from dinner, networking & CME to sporting events and networking socials. All events are held on weekday evenings:

Central Branch: includes the area within the 610 Loop.
East Branch: includes the Baytown, Channelview, LaPorte Highlands, and Crosby areas.
North Branch: includes Humble, The Woodlands, and north areas.
Northwest Branch: includes Spring, Tomball, Cypress and northwest areas.
Southeast Branch: includes Pasadena, Clear Lake, and southeast areas.
Southwest Branch: includes Alief, Sharpstown, Bellaire, and southwest areas.
Western Branch: includes Memorial, Spring Branch, and west areas.

Depending on the branch, attendance ranges from 30 to 100 physicians in a variety of specialties. The reception affords you an opportunity to talk with physicians about your products and/or services. Your company will be acknowledged in the invitation, and recognized at the event. In some cases you may have a display table at the meeting with your information about your products. You can have up to two representatives at the event to talk to physicians about your products during the reception. You also will receive a list of the attendees for follow up purposes.

Specialty Societies – Specialty-oriented societies
If you are targeting certain specialties, this is an excellent opportunity for target marketing. HCMS plans the meetings for 16 of the 23 specialty societies in Harris County. Advertisng opportunities include meeting sponsorships, website advertising and more. For more information on advertising opportunities and pricing, please contact LaCoya Boone at (713) 524-4267, ext. 224.